Collaborative teams working on a huge project find the PDF format an invaluable way to share documents. After all, you can open a PDF document on any device, running any operating system. With the right PDF annotator, collaborating goes a step further. You can share your thoughts with team members on a certain document by simply adding annotations.

UPDF is by far the best PDF annotation tool, not only because it simplifies the process, but also for the numerous annotation tools it offers. Let’s take a closer of each of these tools and how they can make collaboration easier.

How UPDF Can Be Used to Annotate a PDF

Annotation is a great way to share your thoughts on the document with others. Here’s how you can use UPDF to do that;

1. Text Markup

One of the ways to annotate a PDF document using UPDF is text markups. You have the option to highlight text that you want to emphasize, underline a section of text that should stand out, and strikethrough any text that you think should be omitted. Despite the name, this feature is also applicable to images and drawings or shapes.

2. Comment

To really share your thoughts on a certain section of the document, you can add a comment. UPDF allows you the freedom to add comments to a PDF document in various ways including using text boxes and sticky notes.

3. Add Stamps and Stickers

Stamps and stickers can be used to validate a certain section of the document or the entire document. UPDF not only offers you the opportunity to choose from over 100 different kinds of stamps and stickers but also allows you to create a custom stamp that you can then add to the document.

4. Add Signatures to PDF

This annotation tool is perhaps one of the most important if you will be authenticating a document. The hand-written or typed-in signature that you add to a document is legally binding, making it an ideal solution for the authentication of agreements, forms, and contracts.

5. Insert Shapes

Nothing brings content to life better than an illustration and shapes can be a great way to break down a complex set of data into easy-to-understand blocks of content. With UPDF, you can add various kinds of shapes including rectangles, ovals, arrows, and lines. You can also customize these shapes in various ways to suit your needs.

6. Share Annotated PDF via a Link

The freedom to collaborate that the annotation tools in UPDF provide would be impossible if you could not share the document easily. UPDF solves this problem by allowing you to generate a shareable link to the document that allows your team members to view, copy, download, or print the PDF even if they don’t have access to PDF software.

Who and When to Annotate a PDF Document

PDF annotation and therefore the need for a powerful PDF annotator can come in handy in several situations. The following are just some of the main reasons you would want UPDF’s annotation tools;

• The comment feature allows you to make your thoughts known on the content of a document without altering the content. This is ideal for a team working on the same project as each member can post their thoughts in the form of a comment, which can then be used to improve the content or idea.
• Annotation tools like the ones you’d find in UPDF also present the most effective way to fill in a PDF form or add a signature to a PDF agreement and then share it via email. You can therefore use it to sign contracts, provide information in tax or employment forms or even authenticate agreements with co-workers.
• An editor might find UPDF’s annotation features quite invaluable as they provide the perfect avenue to proofread, review and correct the document. The strikethrough feature for instance may be used to point out words that can be eliminated from the document and the commenting tool can be used to explain why such words should be removed.
• Making notes or adding drawings directly on the page can be an invaluable way to explain a section of the document. By commenting and adding shapes, you can break down a section of data in a way that will be easier for a team member to interact with.
• Adding shapes, highlighting text, and adding stamps offer you the unique opportunity to illustrate your ideas and suggestions in a way that prose may not.
• Teachers can use a combination of the annotating tools described above to grade students’ papers without needing to print out the assignment.

UPDF is More than Just an Annotator

Even with just the annotation tools described here, UPDF would be one of the most valuable solutions in the market. But it is far from simply an annotator. UPDF is a complete solution for the creation and management of all aspects of your PDF document.

You can use it to edit the text and images on any PDF document, allowing you to add text or change the font, size, and color of existing text or resize, replace, and crop the images. It is also one of the most powerful PDF converters in the market, with an AI-powered OCR function to convert scanned PDFs into editable formats.

In addition to all these features, you use it to organize a PDF, and even combine various documents into one. It also has password-protection capabilities aimed at allowing you to protect your sensitive documents from unauthorized use. You can use these to restrict the opening, editing, copying, and printing of your documents.

Conclusion

If UPDF sounds like the PDF tool you’ve been looking for, use our free trial version to test out all these annotation tools and more. Or, take advantage of our 54% discount to get the full-featured version of UPDF Pro and start collaborating with your team in unique ways. Get pdf annotator download to redeem your discount.